Exhibitors’ Information

Introduction

Welcome to The Big Flock, a vibrant NEW festival for the yarn industry! This page provides all the essential details for exhibitors, ensuring a seamless and successful experience at the event.

The Big Flock is a curated yarn festival, aiming to celebrate diverse makers and designers of high-quality yarn, garments and accessories.

All applications will be considered against a clear set of criteria, to curate the best yarn show possible, aligned with our core values of Quality, Community and Diversity.

 

To apply for a stall, or for running a workshop, please complete the Stallholders Application and email it to home@birdstreetyarn.com by 21st January 2025, when applications will be assessed against the criteria, with responses sent out, before the end of the month.

Event Overview

Event Name: The Big Flock
Date: May 16th Set-up, May 17th-18th 2025 The Big Flock yarn festival
Location: UWE Exhibition and Conference Centre, North Entrance, Frenchay Campus, Filton Road, Bristol, BS34 8QZ
Event Type: Yarn Industry Festival Event (Open to the Public)
Audience: Knitters, crocheters, weavers, spinners, yarn enthusiasts, and industry professionals

The Big Flock is your opportunity to showcase and sell your products, connect with customers, and enjoy time with others, in a vibrant, creative, welcoming atmosphere.

Exhibitor Key Details

Stall Registration and Setup

  • Stall Sizes & Costs:

  • 2m x 2m £140 inc vat

  • 3m x 2m £210 inc vat

  • 4m x 2m £280 inc vat

  • 6m x 2m £420 inc vat

  • What’s Included:

    • Chairs (quantity as required)

    • Tables (on request)

    • Electricity access (on request, additional fee will apply)

    • Basic Wi-Fi connection

    • Programme, with Floorplan (opportunity to advertise in the programme for additional fee)

    • Lanyards

    • Access to stall holders kitchen and break-out area with tea / coffee facilities

  • Setup Times:

    • Date: Friday 16th May 2025

    • Time: 1pm-7pm

    • The venue is also open to stallholders from 8.00am on Saturday and 8.30am on Sunday.

  • Take-Down Times:

    • Date: Sunday 18th May 2025

    • Time: 4pm to 6pm

Event Days

Exhibitor Check-In:

  • Location: Front desk

  • Time: Saturday between 8am and 8.45am

  • Note: All exhibitors must check in and be set up before the event opens to the public.

  • Event Hours:

    • Saturday 9am-5pm

    • Sunday 9.30-4pm

    • Tickets will ensure a staggered start.

  • Security:

    • Overnight security will be provided.

    • Exhibitors are responsible for securing their merchandise during event hours. We advise cash / valuables / IT devices are taken with you.

Logistics

Parking:

  • Exhibitor parking is available at far right of the Conference Centre main entrance.

  • Further details of entrances to use for set up will be sent on allocation of stalls. Parking directly in front of the ramped access to the venue may be used for set-up and take-down, with vehicles moved to the designated stallholders parking area, at all other times.

  • However, stallholders must still leave disabled parking spaces for disabled users.

  • On Take-down, we ask that respect is shown towards all fellow stallholders. Please do not move your vehicle to the area for loading, until your stall is dismantled and ready to load.

  • Electricity/Additional Needs:

  • Accomodation:

o   There are no facilities for on-site camping or staying in vehicles overnight.

o   There are numerous hospitality venues locally; see the Hospitality information on the website.

Rules And Regulations

Product Categories: All products must be yarn-related or relevant to the fibre arts industry.

  1. Sales Tax Compliance: Exhibitors are responsible for adhering to UK sales tax laws.

  2. Prohibited Items: No flammable, hazardous, or inappropriate materials allowed.

  3. Payment: Invoices will be sent, along with an acceptance email. These will be payable within 28 days.

  4. Cancellations: Refunds will not be provided for cancellations made after 16 April, unless in exceptional circumstances.

  5. Health and Safety: See The Big Flock Health And Safety Policy, which we expect all stallholders and workshop presenters to adhere to.

  6. Risk Assessment: All stallholders will be expected to complete a Risk Assessment for their stall, ensuring consideration is given to potential risks and control measures needed to ensure a safe event. These will be sent with the acceptance email.

  7. Public Liability Insurance: All stallholders will be expected to have up-to-date public liability insurance for up to £5 million. Please email proof of this with your application.

Promotions & Marketing

Exhibitor Promotion Package:

  • Your business will be featured on The Big Flock website and in the event program.

  • Social media promotion opportunities will be available, once the decision on stalls has been made. We will feature at least one stallholder each week, from February until the event.

  • Branding for the event and graphics to promote your involvement in The Big Flock will be sent once a place has been allocated.

  • Special Offers, workshops & demos:

    • If you are able to host demonstrations, workshops, let us know on your application form.

    • If you plan to offer exclusive deals, let us know, via Instagram direct messaging. We’ll help promote your offers to attendees.

For questions or additional assistance, contact us at:

We look forward to seeing you at The Big Flock and helping you connect with an enthusiastic community of yarn lovers!

Warm regards,
The Big Flock Event Team